The following Terms and Conditions are outlined below for a booking of "High Frequency" band. The submission of this booking form and subsequent payment of a Booking Fee is considered an acceptance of these Terms and Conditions by the Client and all Terms and Conditions outlined below will be fully adhered to for all bookings unless the Client is given written permission by the Band.
Venue Requirements
The Client must ensure that the venue is suitable for the Band’s performance. The venue must provide a safe and adequate source of power suitable for the bands PA, lighting rig and equipment. The Band will require a minimum of 4 x 13 amp main sockets (standard household plug sockets).
Where a generator is required on-site in order to supply power, the band recommend a headroom of 7.5kVa (6kW) for their equipment to be given sufficient headroom, and the band would not be responsible for any issues caused by a lack of available power supply to the performance area.
The venue must provide a safe, dry and even performance area at least 4m (13 feet) wide by 3.5m (12 feet) deep to accommodate the performance of the Band with appropriate licenses and no inhibiting noise limiters. The stage area must be of sufficient strength to support the Band and their equipment.
Vehicle Access
The Band must be able to unload their vehicle(s) within 50mts of the performance area. The route from the unloading area to the performance area must be unobstructed. In the event that the Band are unable to unload within 50mts of the performance area, have to negotiate more than one flight of stairs, doors/gates that are too narrow for their equipment or other similar obstructions, additional fees may be applied. All access roads and entry points must be suitable for a large long wheel base van.
No height restrictions should apply to the unloading area and should be accessible to all vehicles up to 2.7m in height, otherwise additional fees may apply and the band must be notified at least 7 days in advance of the performance date.
Parking
It is the Client’s responsibility to ensure that the Band is provided with sufficient parking facilities at the Venue for the Band’s vehicle(s). If no free legal parking is available at the Venue, rendering the Band incapable of unloading, or after unloading the Band is unable to secure free legal parking within a ¼ mile radius of the Venue, the Client agrees to pay for any parking expenses thereby incurred. This includes, but is not limited to parking meters, car park fees, parking tickets, wheel clamp removal, impound release fees etc. The Band will make all reasonable attempts to find suitable legal parking wherever possible.
Refreshments
It is the Client’s responsibility to ensure that the Band and Crew are provided with adequate refreshments throughout their stay at the Venue. The minimum that must be made available is a free supply of soft drinks and a meal for all members of the Band and crew. The food that your guests will be eating (such as an evening buffet) is suitable.
Setup and Breakdown
The Band will normally arrive at 6pm to setup and sound-check their equipment. If you require the Band to setup earlier in the day an additional fee may apply.
The Band must be able to safely and conveniently dismantle and load their equipment by Midnight unless the Client has requested the Band to stay after Midnight for an agreed fee. The band will require approximately 1 hour after the performance to dismantle their equipment and load their vehicle(s). Please ensure that the venue managers are aware of this requirement.
Performance Duration
The Band will perform a total of 120 minutes of live music finishing by Midnight as either 2 sets of 60 minutes with a break in between or 3 sets of 40 minutes with 2 breaks in between unless otherwise agreed. If the Band is unable to setup or start performing at the agreed time for reasons beyond their control they will not be obliged to extend the duration of their performance.
Once the Band’s equipment has been setup and sound-checked, the Band may agree to leave pre-recorded music playing through the PA system before the performance and between sets. The Band will bring a selection of music but will also play the Client’s own compilations should they have a particular preference. It is agreed by the Client that any equipment and instruments of the Band are not available for use by other performers or persons unless otherwise agreed.
Noise Restrictions
While the Band will always try to play at a volume appropriate to the Venue, the minimum level of volume is largely dictated by live drums. If the band is asked to play music at a volume that is below what they are capable of they will have to cease playing and the Client will be liable for the full performance fee.
The band will perform at a venue if a sound limiter is present unless the limiter is wired to the mains sockets. If power is cut off to the bands equipment and the equipment subsequently fails, or is deemed to be faulty, the client is liable for the repair costs and / or suitable replacement of such equipment.
The band will stop playing immediately when instructed to do so by the client, the venue manager, police, or local council authorities.
Storage and Rest Area
The Client must ensure that there is a separate, dry indoor area for the Band to change in and rest. The area should preferably be lockable. Please note that cloakrooms, tents, kitchens, toilets and bathrooms are not suitable for this purpose unless otherwise agreed.
PA, Lighting and Equipment
The band supply their own PA and lighting equipment suitable for audiences of up to 400 people. For larger audiences the band may need to hire extra PA equipment at additional cost to the Client.
Unless given written permission, none of the equipment supplied by the band may be used by any third party, guest or performer other than the members of the band under any circumstances.
The Client must respect the equipment supplied by the band is expensive, fragile and necessary for their livelihood in order to continue to perform. The Client remains responsible for any damage caused to the band's equipment by any attendees of their party, and is liable in such cases for the cost of repair in full or for an equal replacement should a repair not be possible or where the cost of a repair would be more expensive than replacing the damaged equipment.
Contracts & Booking requirements
The Band cannot guarantee the presence of any specific Band members at the event. All Band members are subject to change without notice. A booking fee is due at the time of booking. The remaining payment must be paid (and fully cleared) no later than 14 days before the event by bank transfer or cheque.
Cancellation
In the event of a cancellation by the Client within 12 weeks in advance of the performance, the Client will be liable for, and required to pay a cancellation fee of 50% of the agreed band’s fee. Where notice of cancellation is within 8 weeks in advance of the performance, the Client, will be liable for, and required to pay a cancellation fee of 75% of the agreed band’s fee. If the Client cancels within 4 weeks’ notice or breach any of the above Terms and Conditions the Client, will be liable for, and required to pay the full agreed band’s fee.
All Booking Fee payments are non refundable or transferable. A failure to pay any Booking Fees within 14 days of booking may result in your booking being cancelled, unless alternative payment plans are agreed in writing.
If you have any questions or concerns regarding any of our terms and conditions outlined here please email info@highfrequencyband.com and we will be happy to assist.
